Limited visibility across teams and stakeholders
Critical information is often scattered across spreadsheets, inboxes and disconnected systems, making it difficult to see true status, manage risks early and keep stakeholders aligned.
Manual and siloed ways of working
Legacy tools and manual processes slow delivery and create duplication with teams spending too much time on admin and not enough on outcomes.
Capacity pressure and accountability gaps
With constrained resources and expanding workloads, it becomes difficult to prioritise effectively, maintain ownership and demonstrate delivery progress.How Smartsheet helps
Smartsheet enables public sector organisations to manage work in a structured, transparent and collaborative way – bringing projects, programmes and operational delivery into one secure platform.
- Centralised real-time visibility across teams and portfolios.
- Standard templates and workflows.
- Standardised governance and reporting.
- Secure, scalable collaboration – one source of truth.
- Automated alerts and controls.
- Clear ownership and audit trails.
- Rapid adoption without heavy training overheads.
Key public sector use cases
- Project and Portfolio Management (PPM) – get a live portfolio view across projects, risks and milestones with consistent reporting for senior stakeholders and governance boards.
- Programme and PMO delivery – standardise templates, controls and reporting across programmes to improve assurance, compliance and delivery consistency.
- IT and Digital PMO – support digital transformation, cloud migration and system modernisation initiatives with structured governance and transparent progress tracking.
- Service delivery management – co-ordinate operational work, dependencies and performance across services to improve responsiveness and accountability.
- Contract and supplier management – manage contracts centrally, automate renewal alerts and collaborate with suppliers securely to reduce risk and improve oversight.
- Property and asset maintenance – plan and track maintenance programmes, work orders and asset projects with better visibility and resource utilisation.
- Grant and funding management – manage applications, approvals, milestones and reporting in one platform to improve transparency and compliance.
Project dashboard
- Track progress across the project
- Project teams are aligned
- Measure progress against budget
- Identify and mitigate risks and issues
- Measure Return on Investment
Portfolio dashboard
- Full overview of all projects
- Identify projects that require intervention
- Spot risks and issues sooner, and get back on track
- Automate reporting, saving time
- Full visibility of all activity by region, type, season, and more
These examples are for demonstration purposes. When creating solutions, we always build to your specific requirements and ways of working to optimise adoption.
Why choose Cheetah Transformation as your Smartsheet partner for public sector projects?
Public Sector Expertise
We bring in-depth knowledge of the UK Public Sector, supporting central government, local authorities, rail and higher education institutions. We understand the governance, compliance and reporting requirements that shape delivery within regulated environments.
Compliant Route to Purchase
While Smartsheet itself is not listed on G-Cloud, Cheetah Transformation is a G-Cloud listed supplier and also Cyber Essentials Plus certified. We work directly with Smartsheet to provide licences and services, giving public sector organisations a fully compliant framework route at the same licence cost as purchasing direct.
Tailored Support Focused on Value
We provide structured implementation and advisory support designed to deliver measurable return on investment. This includes reducing manual reporting effort, improving budget oversight, optimising licence utilisation and ensuring Smartsheet drives sustainable efficiency, cost control and value for money.
Smartsheet Specialists
Our team includes certified Smartsheet specialists and even former Smartsheet employees, bringing deep platform insight and real-world delivery expertise. We help organisations streamline project and portfolio management, strengthen auditability and improve executive visibilityA smarter alternative as Microsoft Project Online approaches end of life
With Microsoft Project Online approaching end of life, many public sector organisations are reassessing how they manage projects and PMO delivery.
Teams that previously relied on Project Online – often because it was bundled with an existing Microsoft package – are now reviewing more purpose-built platforms, such as Smartsheet.
Smartsheet provides a modern, flexible alternative that:
- Supports full PMO and portfolio governance.
- Allows easier adoption across departments.
- Reduces reporting overheads.
- Scales beyond traditional project tracking.
- Delivers faster time to value.
Cheetah Transformation helps organisations transition smoothly from legacy tools to Smartsheet with structured migration and adoption support.
Choosing the right partner matters just as much as choosing the right platform
Cheetah Transformation offers:
- Smartsheet Platinum Partner status
- G-Cloud compliant services
- Cyber Essentials Plus certified
- Public sector delivery experience
- Framework-friendly engagement models
Cheetah Transformation – supporting the public sector
c2c is renowned as one of the UK’s most reliable and well-liked train operators, running a busy, high-frequency route that calls at 26 stations throughout East London and South Essex.
Meetings play a vital role in the day-to-day running of c2c, with around 150 different types taking place across departments such as finance, compliance, operations, and commercial.
Discover how our support helped the rail operator make its meeting decisions traceable and accessible across the organisation, reducing meeting fatigue, saving time, and improving accountability.
View the case studyWe lacked a dependable, centralised system for escalating decisions or communicating outcomes back down the chain
We now don’t need to spend time digging through months of emails to find a particular discussion from a meeting or chase meeting participants for status updates. Those micro-frustrations used to add up and slow everyone down. Now, everything’s in one place, saving us time. I’ve loved working with Cheetah, they’re fantastic at actively listening, interpreting our vision—even when we’re not using technical language—and translating that into a functional solution.
The team was first class all the way
I worked with Gary Thornton and Rob Eberstein from Cheetah on a complex SmartSheet Implementation. I was the Exec Sponsor for the implementation, and could not be happier with the results. The team was first class all the way, and SmartSheet is now a foundational application in my organization for managing both internal and external projects. Gary and Rob always made themselves available, gave expert insights and always delivered. They are also just really great people. I highly recommend them!
5 star services, from start to finish
As a specialist fit out business, it is extremely hard to find a solution that is compatible with our processes & vision. What Cheetah have delivered, has surpass our expectations and I’m excited to see the improvements this will make to our business, and for our delivery partners and clients. Cheetah team have supported us, all the way and been a great bunch of people to work with. We look forward to phase 2, later this year where we introduce other departments & our quality management system integrated into our PMS. See you on Phase 2!
They went above and beyond at every step
Working with Cheetah Transformation has been an outstanding experience that truly elevated our project management capabilities. Gary and Youssef were exceptional throughout—highly knowledgeable, consistently responsive, and a pleasure to partner with. Their solution not only met our needs but transformed the way we manage projects, bringing significantly greater efficiency and transparency to our workflows. They went above and beyond at every step, and we couldn’t be more pleased with the results. Highly recommended.
A great partner for any team looking to improve execution and clarity through smart digital solutions
I highly recommend Youssef for his outstanding support during the Smartsheet implementation. His deep understanding of both the tool and the needs of our teams led to the development of a robust solution that brought much-needed transparency to our project management processes. Youssef went beyond expectations—not only ensuring the system was technically solid, but also continuously improving it by adding meaningful information while simplifying the inputs required from users. His ability to balance structure with usability made a real difference in user adoption and overall project visibility. A great partner for any team looking to improve execution and clarity through smart digital solutions.
Outstanding service and expertise – driving productivity and collaboration at scale
We’ve been working closely with Cheetah Transformation, and I cannot overstate the value that they bring to our team. Their depth of knowledge in Smartsheet, combined with their responsiveness, problem-solving mindset, and consistently friendly demeanor, has made a huge difference to our operations. Smartsheet, when implemented effectively, is a game-changer. It automates repetitive project tasks, provides intuitive and visually engaging dashboards, and creates a single source of truth that enhances visibility across functions. With Cheetah Transformation’s expert support, we were able to harness these capabilities — saving time, increasing productivity, and improving collaboration across multiple teams and time zones.
Moving from a siloed way of working to a centralised approach has been really helpful.
We now have a solid foundation to identify inefficiencies, spot gaps in responsibility, and flag issues early without having to dig through email chains from months ago
Powering innovation in your industry
Stay up to date with the latest innovations, insights, and updates from Smartsheet and our team. From new features to company milestones, explore how we’re shaping the future of work.